Seasonal Facilities

Learn how to log into the HydroApps mobile app using your existing account credentials. This guide covers signing in, accessing your assigned tools, automatic facility access, and managing secure mobile login options.

Learn how to navigate the HydroApps mobile app and access the tools your aquatic team uses every day. This guide covers facility selection, scheduling, notifications, profile management, certifications, and quick operational inputs designed for frontline staff and supervisors.

Learn how to configure and manage push notifications in the HydroApps mobile app. This guide covers enabling notifications by user role, customizing alerts for individual staff members, managing mobile notification settings, and improving real-time operational communication across your facility.

Learn how to enable and manage push notifications in the HydroApps mobile app. This guide covers notification settings, alert types, administrator permissions, viewing notifications, and staying informed about operational activity in real time.

Learn how to use the HydroApps mobile Scheduling Dashboard to quickly view upcoming shifts, scheduled hours, pending shift changes, open shifts, and availability tools all from one convenient mobile screen.

Learn how to view schedules, open shifts, and substitution requests using the HydroApps mobile app. This guide covers accessing your schedule, filtering shifts by facility or position, reviewing team schedules, and finding available shifts directly from your phone.

Learn how to pick up open shifts and substitution requests using the HydroApps mobile app. This guide covers browsing available shifts, accepting substitution requests, requesting open shifts, viewing pending approvals, and managing schedule changes directly from your phone.

Learn how to request shift substitutions using the HydroApps mobile app. This guide covers posting shifts for coverage, adding notes, selecting suggested replacements, and managing substitution requests directly from your phone.

Learn how to submit and manage time off requests using the HydroApps mobile app. This guide covers full-day and partial-day requests, editing submitted requests, tracking approval status, and managing schedule changes directly from your phone.

Learn how to submit and manage staff availability using the redesigned HydroApps mobile app scheduling system. This guide covers setting date ranges, selecting shift times, creating recurring availability, updating schedules, and managing availability directly from your phone.

Learn how to complete staff audits and evaluations using the HydroApps mobile app. This guide covers selecting employees, tracking audit status, completing observations and skill evaluations, submitting audits, and reviewing in-progress evaluations directly from the field.

Learn how to complete and submit forms using the HydroApps mobile app. This guide covers starting new forms, entering participant information, submitting swim tests and custom forms, receiving notifications, and managing in-progress submissions directly from your mobile device.

Learn how to quickly log and manage maintenance tickets using the HydroApps mobile app. This guide covers creating tickets, assigning staff, marking urgent issues, adding photos, receiving notifications, and tracking maintenance updates directly from your mobile device.

Learn how to quickly document incident and injury reports using the HydroApps mobile app. This guide covers submitting reports, using the body injury selector, completing required fields, receiving notifications, and managing in-progress reports directly from your mobile device.

Learn how to log pool tests quickly and accurately using the HydroApps mobile app. This guide covers entering chemistry readings, receiving out-of-range alerts, logging chemical adjustments, calculating water balance, and finalizing pool tests directly from your phone.

Learn how to complete facility inspections and operational checklists directly from the HydroApps mobile app. This guide walks through starting checklists, documenting issues, assigning corrective actions, receiving alerts, and finalizing inspections from anywhere in your facility.

The new Body Selector question type helps staff mark injury locations directly on a body diagram inside HydroApps forms. This feature improves incident reporting accuracy, works in custom forms, and makes it easier to document and review first aid and injury details.

Get a first look at upcoming HydroApps web and mobile updates designed to streamline operations for aquatics teams. This office hours session covers Facility Manager improvements, incident reporting enhancements, Staff Manager audit updates, scheduling tools, certification workflows, and more—plus rollout timing, beta testing insights, and support resources to help your team prepare.

HydroApps introduces updates to the Staff Manager page, improving how audits and in-service logs are organized. A new audit logs view provides a quick snapshot of staff audit status, including who needs evaluation and when audits were last completed. You can now start audits directly from this page, with automatic staff assignment and facility filtering for a faster, more streamlined workflow.

Learn how the new Facility Selector in HydroApps helps you stay focused on the right facility by filtering checklists, pool tests, forms, and more. This update reduces errors, simplifies navigation, and keeps your daily workflow organized and efficient.

Master HydroApps Insights Dashboard, custom forms, and module reports to analyze trends, track compliance, and craft data-driven stories from your facility data. As HydroApps users, you know we’ve done a recent update to our software and with that has come some added new features like our Actions and Insights Dashboard. To recap how the Insights Dashboard works and to review what the basic settings are for Reporting, check out this Video Tutorial: Speaking of reporting, how

HydroApps has improved password management for Admins to boost security and streamline workflows. Admins can set or reset passwords without viewing them and send one-time reset links to users. Watch the video to see how to securely manage user credentials.

HydroApps' form management tool just got an upgrade! With an improved preview toggle, smarter question creation, and easier placement tools, building forms is now faster and more user-friendly. Watch the video walkthrough and explore these time-saving updates.

HydroApps has updated its navigation menu to be more user-friendly and mobile-friendly. The logout button is now in the top right, the collapsed menu is slimmer, and both standard and admin menus are reordered for easier access. Watch the video to see what’s changed and visit our Help Center for more support.

HydroApps has updated its password management system to enhance security for all users. Whether you're logging in for the first time or resetting a forgotten password, the new process is simple and secure. Just click “Forgot Password” on your login page, enter your email, and follow the one-time link to set a new password. Need help? Watch our quick tutorial or visit the Help Center for support.

The Set Availability tool in HydroApps lets you update availability for staff who haven’t done it themselves. This guide walks you through how to select specific users, choose the right date range, and make them fully available for scheduling in just a few clicks.

Need to make changes to a scheduled shift? This guide shows you how to edit assigned shifts in HydroApps Schedule Manager, whether they're published or not. You'll learn how to adjust start and end times, edit individual shift instances, and ensure staff are automatically notified of any changes.

Need to make changes to a published schedule? In this guide, you'll learn how to unpublish a schedule in HydroApps Schedule Manager, whether it’s for a future period or a schedule already in progress. We’ll walk you through the simple steps, explain what happens to your data, and help you get back to editing with confidence.

This video shows how to build a schedule in HydroApps using templates or manual shifts. Learn how to assign positions, set times, and repeat shifts to match your staffing needs.

Need to miss a shift? Learn how to request a sub or trade a shift using HydroApps’ Schedule Manager. This quick tutorial shows you how to navigate your Schedule Dashboard, select the shift, and send a sub request with optional notes. Perfect for lifeguards, aquatics staff, and pool employees managing their schedules.

Learn how to manage schedule changes in HydroApps Schedule Manager. This guide covers assigning available staff to open shifts, reassigning shifts, filling shifts posted for trade, and monitoring staff hours to prevent over-scheduling. Streamline your staffing process and ensure optimal coverage at your aquatic facility.

Learn how to use HydroApps’ Schedule Dashboard to stay on top of your shifts. This guide shows you how to view today’s and upcoming shifts, navigate week by week, pick up open shifts, request trades, and monitor pending manager approvals. With clear steps for using the My Schedule and Open Shifts cards, you’ll streamline your aquatic facility scheduling and confidently manage your hours.

Easily assign staff to shifts in HydroApps’ Schedule Manager. This guide covers manual assignments, availability checks, and using SwiftShift for auto-scheduling—all designed to help aquatic professionals streamline operations and avoid double-booking.

Easily create a reusable schedule template in HydroApps to simplify staff scheduling at your aquatic facility. This guide walks you through setting up weekly templates, assigning shifts, and using them to build consistent schedules all season long.

Easily edit facility positions in HydroApps to keep your schedule accurate and organized. Learn how to update roles, assign abbreviations and colors, and manage who shows up in your schedule with just a few clicks. Ideal for admins looking to streamline operations.

Learn how to create, schedule, and log in-service trainings in HydroApps. This guide walks you through the process from both admin and manager perspectives—covering agenda setup, assigning trainers, capturing attendance, and generating reports to ensure effective, compliant staff training.

Learn how to assign and update checklists in HydroApps to match your facility’s needs. This video covers customizing, unassigning, and reassigning checklists to ensure your changes go live and your team stays compliant.

Learn how to create and customize digital forms in HydroApps for tasks like day camp check-ins, internal reports, and more. This video covers dynamic question types, required fields, email alerts, reporting, and best practices to help your aquatics facility streamline operations. Need help? Contact HydroApps support for guidance.

Custom checklists are a powerful feature in HydroApps that help streamline daily operations, improve accountability, and ensure nothing...

Learn how admins and managers can efficiently manage password settings for users in HydroApps. This guide covers how to change passwords for lower-level users, as well as how staff can update their own passwords for enhanced security. With easy-to-follow steps, you'll ensure that your team stays secure while using the platform. Plus, discover best practices for maintaining password safety across your organization.

Learn how to update your password in HydroApps with this step-by-step guide. Whether you're changing your password for security reasons or just personal preference, we'll show you how to easily update your credentials in the Employee View. Follow these simple steps to secure your account and keep your information safe.

Learn to manage seasonal pools in HydroApps by turning facilities and bodies of water on or off. This step-by-step guide shows how to hide closed pools from your test dashboard, reduce clutter, and streamline compliance—perfect for seasonal operations, construction closures, or maintenance downtimes. Keep your aquatics operations focused and efficient year-round.

Learn how to easily adjust your pool test times in HydroApps with this step-by-step video. Whether your hours change seasonally or you need weekday/weekend flexibility, we’ll show you how to update your digital testing schedule for each body of water—no paper logs or confusion required.

Save time and improve accuracy with digital documentation for pool tests and checklists.

Take risk management to the next level with more transparency and better accountability.

Learn to navigate the HydroApps dashboard, update info, access schedules, forms, reports, and submit support tickets with ease!

Learn to log in to HydroApps, update contact details, explore features, manage schedules, and access forms to streamline your workflow.

Learn to set availability in HydroApps, navigate the Schedule tab, add times, repeat days, and check employer restrictions.

Learn to add users as an admin, set access levels, assign facilities, and manage permissions. Follow the steps carefully!

This video shows how to request time off in HydroApps, navigate the Schedule, submit a request, and track its approval status.