Seasonal Facilities

This video shows how to build a schedule in HydroApps using templates or manual shifts. Learn how to assign positions, set times, and repeat shifts to match your staffing needs.

Need to miss a shift? Learn how to request a sub or trade a shift using HydroApps’ Schedule Manager. This quick tutorial shows you how to navigate your Schedule Dashboard, select the shift, and send a sub request with optional notes. Perfect for lifeguards, aquatics staff, and pool employees managing their schedules.

Learn how to manage schedule changes in HydroApps Schedule Manager. This guide covers assigning available staff to open shifts, reassigning shifts, filling shifts posted for trade, and monitoring staff hours to prevent over-scheduling. Streamline your staffing process and ensure optimal coverage at your aquatic facility.

Learn how to use HydroApps’ Schedule Dashboard to stay on top of your shifts. This guide shows you how to view today’s and upcoming shifts, navigate week by week, pick up open shifts, request trades, and monitor pending manager approvals. With clear steps for using the My Schedule and Open Shifts cards, you’ll streamline your aquatic facility scheduling and confidently manage your hours.

Easily assign staff to shifts in HydroApps’ Schedule Manager. This guide covers manual assignments, availability checks, and using SwiftShift for auto-scheduling—all designed to help aquatic professionals streamline operations and avoid double-booking.

Easily create a reusable schedule template in HydroApps to simplify staff scheduling at your aquatic facility. This guide walks you through setting up weekly templates, assigning shifts, and using them to build consistent schedules all season long.

Easily edit facility positions in HydroApps to keep your schedule accurate and organized. Learn how to update roles, assign abbreviations and colors, and manage who shows up in your schedule with just a few clicks. Ideal for admins looking to streamline operations.

Learn how to create, schedule, and log in-service trainings in HydroApps. This guide walks you through the process from both admin and manager perspectives—covering agenda setup, assigning trainers, capturing attendance, and generating reports to ensure effective, compliant staff training.

Learn how to assign and update checklists in HydroApps to match your facility’s needs. This video covers customizing, unassigning, and reassigning checklists to ensure your changes go live and your team stays compliant.

Learn how to create and customize digital forms in HydroApps for tasks like day camp check-ins, internal reports, and more. This video covers dynamic question types, required fields, email alerts, reporting, and best practices to help your aquatics facility streamline operations. Need help? Contact HydroApps support for guidance.

Custom checklists are a powerful feature in HydroApps that help streamline daily operations, improve accountability, and ensure nothing...

Learn how admins and managers can efficiently manage password settings for users in HydroApps. This guide covers how to change passwords for lower-level users, as well as how staff can update their own passwords for enhanced security. With easy-to-follow steps, you'll ensure that your team stays secure while using the platform. Plus, discover best practices for maintaining password safety across your organization.

Learn how to update your password in HydroApps with this step-by-step guide. Whether you're changing your password for security reasons or just personal preference, we'll show you how to easily update your credentials in the Employee View. Follow these simple steps to secure your account and keep your information safe.

Learn to manage seasonal pools in HydroApps by turning facilities and bodies of water on or off. This step-by-step guide shows how to hide closed pools from your test dashboard, reduce clutter, and streamline compliance—perfect for seasonal operations, construction closures, or maintenance downtimes. Keep your aquatics operations focused and efficient year-round.

Learn how to easily adjust your pool test times in HydroApps with this step-by-step video. Whether your hours change seasonally or you need weekday/weekend flexibility, we’ll show you how to update your digital testing schedule for each body of water—no paper logs or confusion required.

Save time and improve accuracy with digital documentation for pool tests and checklists.

Take risk management to the next level with more transparency and better accountability.

Learn to navigate the HydroApps dashboard, update info, access schedules, forms, reports, and submit support tickets with ease!

Learn to log in to HydroApps, update contact details, explore features, manage schedules, and access forms to streamline your workflow.

Learn to set availability in HydroApps, navigate the Schedule tab, add times, repeat days, and check employer restrictions.

Learn to add users as an admin, set access levels, assign facilities, and manage permissions. Follow the steps carefully!

This video shows how to request time off in HydroApps, navigate the Schedule, submit a request, and track its approval status.

Learn to drop shifts, manage time off, navigate the dashboard, and understand shift vs. time off requests with ease.

Keeping your facility’s files organized is key to maintaining efficiency. Whether you’re uploading documents, videos, or managing access,...

Easily set up a public display to share real-time pool data, announcements, and more, enhancing transparency and community engagement.

Simplify user access with five role levels, custom permissions, and email alerts to keep your team informed and workflows efficient.

Resources and support tools designed to help you complete the assessment efficiently and act on the results.

Learn how to add users in the Aquatic Safety Self-Assessment system, assign access levels, & link them to facilities for seamless onboarding

Welcome to your Aquatic Safety Self-Assessment powered by HydroApps with Councilman-Hunsaker.

Powerful updates we've made to improve user experience in staff and schedule management. Streamlined workflows that's easier for everybody.

Guide to using Facility Manager, Custom Forms & Tags for better workflow, accuracy, and access control. Maximize efficiency today

Meet the Action Dashboard—your hub for daily tasks with quick links, pool tests, messages, and more.

Explore HydroApps' revamped dashboard with a new sidebar, real-time insights, and improved tools for smarter, data-driven decisions.

As an aquatic operator, having real-time data at your fingertips is crucial for making informed decisions. HydroApps’ dashboard cards...

A simple guide to help your team navigate the new sidebar, access key features quickly, and reduce errors in admin tasks

February 17, 2025 Release As part of our ongoing enhancements, we've made several important updates to improve performance, security, and...

We guide you through the YMCA Self-Assessment portal.

This video guides you through the process of adding new users to the HydroApps YMCA Self-Assessment module. I will show you how to navigate

In this video, I will guide you through the process of starting your YMCA self-assessment. I will show you how to navigate the assessment mo

We walk through the different features and options available, such as controlling settings and permissions, accessing assessments, viewing r

Enhance communication through customized email alerts tailored to your organization and individual users for a seamless experience....

Ahead of your onboarding, your HydroApps Representative will email you your HydroApps URL and login information. Your HydroApps URL is a...

In this video we discuss the bulk storage feature including how to upload documents, images, excel files, and videos. In addition, we...

This video details how to enter leave request (or time off) in HydroApps. 0:00 Locating Your Leave Requests 0:40 Enter Leave Request...

In this video, schedule managers will learn how to manage leave requests including reviewing, approving, and rejecting requests. Managers...

This video provides an overview of Lifeguard Manager reporting. Users will learn to access lifeguard audit reports and use filters to...

This video guides you through setting up your Public Dashboard, a public facing webpage that updates your pool chem readings in real...

In this video, users will see how to document an Internal Observation and find the subsequent report in HydroApps. Viewers will see how...

If you've ever had a staff member forget their login information, then this video is for you! Viewers will learn how to update login...

This short video walks you through updating your login information.