How to Record an In-Service: A Step-by-Step Guide for Admins and Managers

Effective in-service training is key to maintaining a well-prepared aquatics team—and HydroApps makes managing that training easier than ever. Whether you're an admin setting up a full in-service calendar or a manager logging day-of attendance, HydroApps helps you track participation, organize content, and report on training outcomes—all in one place.

Setting Up Your First In-Service

To begin, log into your HydroApps account. Depending on your user role, the in-service form will live in different areas:

• Facility Managers: Find your in-service documents in the Facility Manager tab.

• Staff Managers: Access in-service forms alongside other internal documents used for audits and evaluations.

From here, you’ll see the in-service option listed for each of your facilities.

Creating an Upcoming In-Service

Click “Set Upcoming” to pre-schedule future in-services. This is ideal for creating an entire seasonal calendar in advance. Admins can outline agendas, assign leaders, and determine what skills or equipment will be covered. Managers or instructors can then add details as the event approaches.

This pre-planning:

• Enables better quality control

• Supports training consistency

• Saves time on the day of the session

• Empowers team leads to manage their own sessions effectively

Logging an In-Service Session

Once your in-service is underway, you can open the session record and begin capturing:

• Agenda details and skill sets covered

• Assigned instructors and staff facilitators

• Attendee names and digital signatures

• Used equipment and session types for better reporting

HydroApps also allows for split trainings (A/B options) so staff can attend multiple sessions covering different content.

Reporting & Review

After the session, reports are automatically generated and stored within your facility’s records. You can:

• View completed forms by date, location, or topic

• Export reports to PDF or Excel

• Make edits or additions before submitting the final version

HydroApps’ in-service logs ensure you're always ready for audits, certifications, and team evaluations.