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Knowledge is Power
Tips and tools for getting the most from HydroApps
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Password Management Update - Summer 2025
HydroApps has improved password management for Admins to boost security and streamline workflows. Admins can set or reset passwords without viewing them and send one-time reset links to users. Watch the video to see how to securely manage user credentials.
Form Management Update - Summer 2025
HydroApps' form management tool just got an upgrade! With an improved preview toggle, smarter question creation, and easier placement tools, building forms is now faster and more user-friendly. Watch the video walkthrough and explore these time-saving updates.
Updated Navigation Menu - Summer 2025
HydroApps has updated its navigation menu to be more user-friendly and mobile-friendly. The logout button is now in the top right, the collapsed menu is slimmer, and both standard and admin menus are reordered for easier access. Watch the video to see what’s changed and visit our Help Center for more support.
Employee View: Password Management Update
HydroApps has updated its password management system to enhance security for all users. Whether you're logging in for the first time or resetting a forgotten password, the new process is simple and secure. Just click “Forgot Password” on your login page, enter your email, and follow the one-time link to set a new password. Need help? Watch our quick tutorial or visit the Help Center for support.
Setting Staff as Available - for Schedule Managers
The Set Availability tool in HydroApps lets you update availability for staff who haven’t done it themselves. This guide walks you through how to select specific users, choose the right date range, and make them fully available for scheduling in just a few clicks.
How to Edit Assigned Shifts with Schedule Manager
Need to make changes to a scheduled shift? This guide shows you how to edit assigned shifts in HydroApps Schedule Manager, whether they're published or not. You'll learn how to adjust start and end times, edit individual shift instances, and ensure staff are automatically notified of any changes.
How to Unpublish a Schedule in Schedule Manager
Need to make changes to a published schedule? In this guide, you'll learn how to unpublish a schedule in HydroApps Schedule Manager, whether it’s for a future period or a schedule already in progress. We’ll walk you through the simple steps, explain what happens to your data, and help you get back to editing with confidence.
Creating Schedules in HydroApps
This video shows how to build a schedule in HydroApps using templates or manual shifts. Learn how to assign positions, set times, and repeat shifts to match your staffing needs.
How to Request a Sub or Trade a Shift
Need to miss a shift? Learn how to request a sub or trade a shift using HydroApps’ Schedule Manager. This quick tutorial shows you how to navigate your Schedule Dashboard, select the shift, and send a sub request with optional notes. Perfect for lifeguards, aquatics staff, and pool employees managing their schedules.
Shift Changes - Manager View
Learn how to manage schedule changes in HydroApps Schedule Manager. This guide covers assigning available staff to open shifts, reassigning shifts, filling shifts posted for trade, and monitoring staff hours to prevent over-scheduling. Streamline your staffing process and ensure optimal coverage at your aquatic facility.
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