Forms: How to Create/Edit Forms with Reporting

How to Build and Customize Forms in HydroApps for Smarter Aquatics Management

HydroApps offers powerful tools to help aquatic facilities streamline their operations—and one of the most flexible features is the ability to create and edit custom digital forms. Whether you're managing camp check-ins, daily reports, or internal staff documentation, forms give you the ability to tailor every detail to fit your unique needs.

What Makes Forms Different than Checklists?

While forms may look similar to checklists or inspections in the Admin panel, they offer several unique capabilities:

• Dynamic Response Logic: Show or hide questions based on how previous questions are answered.

• Custom Completion Emails: Automatically send email notifications to designated team members upon form submission.

• Question Types Galore: Choose from options like drop-downs, radio buttons, score ratings, signatures, file uploads, date/time fields, and more.

• Real-Time Preview: See how your form updates as you make changes.

• Reporting Tools: Customize what data shows in reports, including column order and field display.

Creating a Form from Scratch

In the video tutorial, we walk you through building a day camp check-in form—a common use case for facilities with high summer traffic. As an admin, you can:

1. Create a new form with a custom title and settings.

2. Add sections and questions, adjusting order, type, and whether a question is required.

3. Enable or disable questions as needed for flexibility.

4. Assign the form to a location so your team can access it in the field.

5. Add questions to the report view to ensure the right data appears in your records.

   
   

Best Practices

• Use clear, concise labels to keep forms user-friendly.

• Enable email notifications for time-sensitive or safety-critical submissions.

• Archive rather than delete forms if you think you might need the data later.

• Review reports regularly to make sure your data tells the story you need.