Picking Up Open & Substitution Shifts in the Mobile App
- 1 day ago
- 2 min read
The HydroApps mobile app makes it easy for staff to pick up available shifts directly from their phone. Whether covering shifts posted for substitution or claiming open shifts on the schedule, staff can quickly manage additional work opportunities without needing to contact supervisors separately.
Reviewing Your Schedule
To begin:
Open the Navigation Menu
Go to the Scheduling Dashboard
Tap My Schedule
Reviewing your existing schedule first helps you identify days where you are available to work additional shifts.
Picking Up Substitution Shifts
If another employee has posted a shift for substitution, those shifts will appear within the schedule.
To pick up a substitution shift:
Tap the available shift
Review any notes or comments attached to the shift
Tap Accept Shift
Depending on your organization’s scheduling settings:
The shift may be automatically approved
Or it may require manager approval before being assigned
Automatic Shift Approval
Some organizations allow automatic approval for shift pickups if:
The employee is available
The shift does not exceed maximum hour limits
No scheduling conflicts exist
When automatically approved:
The shift is immediately added to your schedule
You may receive an in-app notification confirming the assignment
Viewing Open Shifts
HydroApps also allows staff to browse fully open shifts that are not currently assigned to another employee.
To view open shifts:
Go to Available Shifts
Browse shifts by day and time
Select any eligible shift you would like to cover
Open shifts may include notes or comments from management, such as:
Lesson coverage
Special events
Staffing needs
Position details
Requesting Open Shift Pickups
When requesting an open shift:
Tap the shift
Submit the pickup request
If manager approval is required, the request will remain pending until approved.
The app will display an indicator showing:
The shift has been requested
Approval is still pending
Once approved, the shift will appear on your schedule.
Managing Pending Requests
The mobile app makes it easy to track:
Accepted shifts
Pending shift pickup requests
Upcoming scheduled shifts
Open coverage opportunities
This helps staff stay organized and quickly respond to staffing needs throughout the season.
Flexible Mobile Scheduling
The HydroApps mobile app was designed to simplify shift coverage and improve staffing flexibility. With real-time shift postings, open shift browsing, automatic approvals, and mobile notifications, staff can easily manage their schedules from anywhere.
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