Time Clock Reporting for Managers
- 24 hours ago
- 2 min read
HydroApps Time Clock Reports allow administrators to review employee clock-in activity, compare recorded time to scheduled shifts, view breaks and pay codes, and export timekeeping data for use with payroll systems.
Accessing Time Clock Reports
Navigate to Reports in HydroApps.
Select Time Clock.
Use the available filters to select the information you want to review.
Filtering Your Report
Use the report filters to narrow your time clock data by:
Facility: Select a specific facility or view all facilities you have access to.
Date Range: Select the start and end dates you want to include in your report.
The report will automatically update to display time clock activity that matches your selections.
Understanding Your Time Clock Report
Depending on your organization's Time Clock setup, the report may include:
Date
Employee name
Employee ID
Facility
Pay code
Scheduled shift
Scheduled shift hours
Total clocked hours
Break hours
Clock-in and clock-out times
Payroll or labor cost information
Clocked in by
IP address
If Employee IDs are being used, they will be included in the report and can be particularly helpful when preparing data for a payroll system.
If your organization uses pay codes, the applicable pay code will also appear with each time clock entry.
Comparing Scheduled and Actual Time
When an employee's clock-in is associated with a scheduled shift, the report displays both the scheduled shift information and the employee's actual clock-in and clock-out times.
HydroApps highlights instances where an employee clocked in or out earlier or later than their scheduled time, making it easier to identify discrepancies when reviewing time records.
Break time is also recorded and calculated as part of the employee's time clock activity.
Viewing Who Clocked an Employee In or Out
The Clocked In By information allows you to see whether an employee clocked themselves in or whether an administrator completed the clock-in on their behalf.
This can be helpful when reviewing adjustments made for employees who missed a clock-in or clock-out.
Exporting Time Clock Data
To export your report:
Set your desired facility and date range.
Review the results.
Click Export in the upper-right corner.
Save the resulting CSV file.
The exported file includes the facility and date range selected along with the applicable time clock data.
Using Time Clock Data for Payroll
Your exported CSV can be used to help prepare employee time data for payroll processing.
If your payroll system uses an import template, you can use the HydroApps export to transfer the applicable employee IDs, pay codes, hours, and other timekeeping information into that template before importing it into your payroll system.
Note: The exact information available in your report will depend on the Time Clock features and fields your organization is using.
If you have questions about your Time Clock setup or reporting options, contact your HydroApps system administrator.
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