Time Clock: Guide to Dashboard and Timesheets for Managers
- 24 hours ago
- 3 min read
The HydroApps Time Clock Admin area allows managers to see who is currently working, monitor breaks and scheduled employees, clock employees in or out, and review or correct employee timesheets.
This article covers the Dashboard and Timesheets tabs. Time Clock settings are covered separately.
Using the Time Clock Dashboard
Navigate to Time Clock Admin and select the Dashboard tab.
The Dashboard gives managers a current view of employee time clock activity.
You can also change the Clock Entry Date to view and manage activity from a previous date.
This is helpful when an employee forgot to clock in or out and you need to correct their time after the fact.
Clocking In an Unscheduled Employee
Managers can manually clock in an employee who is not associated with a scheduled shift.
Click Clock In Unscheduled User.
Select the facility.
Select the clock-in date.
Select the employee.
Enter the appropriate clock-in time.
Select the appropriate pay code.
Complete the clock-in.
The employee will then appear on the Dashboard as clocked in for an unassigned shift.
Monitoring Employee Status
The Dashboard organizes employees based on their current Time Clock status, allowing managers to quickly see:
Clocked In: Employees who are currently working.
On Break: Employees who are currently on a break, including when the break began.
Scheduled: Employees who have an upcoming or current scheduled shift but have not yet clocked in.
Managers can use these sections to quickly identify missed clock-ins or other timekeeping issues.
Clocking In a Scheduled Employee
If an employee is scheduled and you know they are working but have not clocked in, you can clock them in from the Dashboard.
Select the employee and enter their actual clock-in time. Once completed, the employee will move into the clocked-in section of the Dashboard.
Managing Open Clock-Ins
HydroApps prevents an employee from being clocked in for multiple shifts at the same time.
If an employee still has an open clock-in when another shift begins, they must first be clocked out of the existing entry before they can be clocked into the new shift.
Managers can correct the existing entry and then clock the employee into the appropriate shift.
Reviewing Employee Timesheets
For more detailed timekeeping information, select the Timesheets tab.
From here, managers can review an employee's recorded activity and make corrections when necessary.
For example, if an employee forgot to clock back in after a break, a manager can open the employee's timesheet and add or correct the applicable time entry.
Editing a Timesheet
To review or correct an employee's time:
Navigate to the Timesheets tab.
Locate the employee.
Click View to open their timesheet.
Review the employee's clock-in, clock-out, and break activity.
Make the necessary changes to the applicable time entry.
Verify the appropriate pay code, when applicable.
Save your changes.
Filtering Timesheets
Use the available filters to quickly locate the records you need. Timesheets can be filtered by:
Facility
Staff member
Date range
This allows managers to review an individual employee's time or timekeeping activity across a specific facility or period.
Time Clock Audit History
HydroApps maintains an audit history of Time Clock activity and changes.
Whether an employee clocks themselves in through their employee account or an administrator makes a correction, HydroApps records the activity so there is a history of who made changes and what was changed.
This provides managers with greater visibility when reviewing timekeeping records and resolving discrepancies.
Note: Pay codes and other Time Clock configuration options are managed through Time Clock Settings and are covered in a separate Help Center article.
If you have questions about managing employee time or accessing Time Clock features, contact your HydroApps system administrator.
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